---
title: Creating a Group Booking
description: A guide to creating a group booking in your calendar.
---

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August 6, 2026

# Creating a Group Booking

Group bookings allow you to schedule appointments attended by multiple clients. Depending on your requirements, you can create either:

- **A one-off group booking** for a single class, workshop or session.
- **A recurring group booking** for sessions that repeat on a regular schedule.

Once created, you can add attendees, create invoices, record payments, write group notes and manage communications for each booking.

Note: If you're running a course or programme where clients are booked onto multiple linked sessions, see [**Create a Block Booking**](https://knowledge.writeupp.com/en/create-a-block-booking?hsLang=en) instead.

### Before you begin

Before creating a group booking, ensure that:

- [A **Group Appointment Type** has been created.](https://knowledge.writeupp.com/en/setting-up-group-appointment-types?hsLang=en)
- The appointment type has been configured with the settings you require, such as capacity, online booking or payments.

### Create a one-off group booking

1. Open the **WriteUpp** **Calendar**.
2. Select a free slot at date and time for the booking.
3. The **New Appointment** modal will open.
4. Select the **Group** tab at the top of the modal
5. Choose the **Group Type**.
6. Complete the details, including the clinician and location, if required.
7. Leave **Recurring** as 'None'.  
   ![Screenshot 2026-07-31 120849](https://knowledge.writeupp.com/hs-fs/hubfs/Screenshot%202026-07-31%20120849.png?width=562&height=452&name=Screenshot%202026-07-31%20120849.png)
8. Select **Save**.

Your group booking will now appear in the calendar, ready for attendees to be added.

### Create a recurring group booking

If your group session repeats on a regular schedule, you can create a recurring series of bookings.

1. Follow steps 1–6 above.
2. Locate the **Recurring** dropdown in the modal.
3. Choose the required recurrence pattern, such as daily, weekly or monthly.  
   ![Screenshot 2026-07-31 120938](https://knowledge.writeupp.com/hs-fs/hubfs/Screenshot%202026-07-31%20120938.png?width=573&height=461&name=Screenshot%202026-07-31%20120938.png)
4. Specify when the series should end by selecting an end date.  
   ![Screenshot 2026-07-31 121105](https://knowledge.writeupp.com/hs-fs/hubfs/Screenshot%202026-07-31%20121105.png?width=580&height=439&name=Screenshot%202026-07-31%20121105.png)
5. Select **Save**.

Each occurrence is created as an individual group booking within the series.

Recurring group bookings can be managed in the same way as one-off group bookings. This allows you to make changes to an individual session without affecting the rest of the series.

**Using the WriteUpp app?**  
Group bookings already scheduled in the calendar can be viewed in the WriteUpp app, but they cannot currently be created or managed from the app. 

#### What happens next?

After creating your group booking, you can:

- [Add and manage attendees.](https://knowledge.writeupp.com/en/manage-group-and-block-booking-attendees?hsLang=en)
- [Create invoices and record payments.](https://knowledge.writeupp.com/en/manage-group-and-block-booking-attendees?hsLang=en)
- [Write shared group notes.](https://knowledge.writeupp.com/en/creating-notes-for-a-group-booking?hsLang=en)
- [Edit or cancel the booking as required.](https://knowledge.writeupp.com/en/manage-group-and-block-booking-attendees?hsLang=en)

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    - [Using the Diary and Managing Appointments in the App](https://knowledge.writeupp.com/en/writeupp-for-ios-android?hsLang=en#using-the-diary-and-managing-appointments-in-the-app)
    - [Creating and Editing in the App](https://knowledge.writeupp.com/en/writeupp-for-ios-android?hsLang=en#creating-and-editing-in-the-app)
    - [Managing your Patients in the App](https://knowledge.writeupp.com/en/writeupp-for-ios-android?hsLang=en#managing-your-patients-in-the-app)
    - [Security and Troubleshooting](https://knowledge.writeupp.com/en/writeupp-for-ios-android?hsLang=en#security-and-troubleshooting)
- [Stripe Integration](https://knowledge.writeupp.com/en/stripe-integration?hsLang=en#main-content)

    - [Introduction to Stripe](https://knowledge.writeupp.com/en/stripe-integration?hsLang=en#introduction-to-stripe)
    - [Switching from Square](https://knowledge.writeupp.com/en/stripe-integration?hsLang=en#switching-from-square)
    - [Connecting your Stripe Account](https://knowledge.writeupp.com/en/stripe-integration?hsLang=en#connecting-your-stripe-account)
    - [Stripe Fees](https://knowledge.writeupp.com/en/stripe-integration?hsLang=en#stripe-fees)
    - [The Stripe reader](https://knowledge.writeupp.com/en/stripe-integration?hsLang=en#the-stripe-reader)
    - [Stripe Online Payments](https://knowledge.writeupp.com/en/stripe-integration?hsLang=en#stripe-online-payments)
    - [Stripe FAQs](https://knowledge.writeupp.com/en/stripe-integration?hsLang=en#stripe-faqs)
- [CloudRx Integration](https://knowledge.writeupp.com/en/cloudrx-integration?hsLang=en#main-content)

    - [Introduction to CloudRx](https://knowledge.writeupp.com/en/cloudrx-integration?hsLang=en#introduction-to-cloudrx)
- [scan.com Integration](https://knowledge.writeupp.com/en/scan-com-integration?hsLang=en#main-content)

    - [Introduction to scan.com](https://knowledge.writeupp.com/en/scan-com-integration?hsLang=en#introduction-to-scan-com)
- [Mailchimp Integration](https://knowledge.writeupp.com/en/mailchimp-integration?hsLang=en#main-content)

    - [How to Connect to Mailchimp](https://knowledge.writeupp.com/en/mailchimp-integration?hsLang=en#how-to-connect-to-mailchimp)
- [Other Integrations](https://knowledge.writeupp.com/en/other-integrations?hsLang=en#main-content)

    - [The WriteUpp Open API](https://knowledge.writeupp.com/en/other-integrations?hsLang=en#the-writeupp-open-api)
    - [Square](https://knowledge.writeupp.com/en/other-integrations?hsLang=en#square)
    - [Xero](https://knowledge.writeupp.com/en/other-integrations?hsLang=en#xero)
    - [Healthcode](https://knowledge.writeupp.com/en/other-integrations?hsLang=en#healthcode)
    - [Microsoft 365](https://knowledge.writeupp.com/en/other-integrations?hsLang=en#microsoft-365)
    - [Heidi](https://knowledge.writeupp.com/en/other-integrations?hsLang=en#heidi)
    - [Physitrack](https://knowledge.writeupp.com/en/other-integrations?hsLang=en#physitrack)
    - [Wibbi](https://knowledge.writeupp.com/en/other-integrations?hsLang=en#wibbi)
- [Troubleshooting](https://knowledge.writeupp.com/en/troubleshooting?hsLang=en#main-content)

    - [Troubleshooting](https://knowledge.writeupp.com/en/troubleshooting?hsLang=en#troubleshooting)
    - [Trouble Logging In](https://knowledge.writeupp.com/en/troubleshooting?hsLang=en#trouble-logging-in)
    - [Troubleshooting FAQs](https://knowledge.writeupp.com/en/troubleshooting?hsLang=en#troubleshooting-faqs)
- [Release Notes](https://knowledge.writeupp.com/en/release-notes?hsLang=en#main-content)

    - [Latest Releases](https://knowledge.writeupp.com/en/release-notes?hsLang=en#latest-releases)

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